5 Reasons Why Choosing the Right Toner will Save you Time and Money

When it comes to saving money and boosting productivity, most small and medium businesses (SMBs) tend to think big. Their focus goes to large equipment, workflows, and concerns about overhead costs. Suddenly cost cutting seems complex and challenging. What if there was one small, simple change that could add up to big savings? There is.

The humble toner has undergone a makeover in recent years, becoming easier to use while also growing less expensive. Everything from the way you use it to the way you replace it has evolved. Are you keeping up?

1. New advancements mean lower costs

The mark of a good toner is that you shouldn’t have to know much about it beyond the result it gives. While it’s true that the toner you’re using today results in cleaner, better looking prints, there are a number of other benefits you probably don’t see. Recent technological advances in toner design have resulted in better, less expensive, and safer materials, as well as machines that operate faster and cleaner. An excellent example is the EA (Emulsion Aggregation) toner from Xerox.

Because EA toners melt at a lower temperature than other toners, EA toners adhere to paper better without building up inside the machine. Because toner build up eventually leads to a service call, EA toners make for greater dependability. And because they melt at a lower temperature, they also result in lower energy consumption, saving you an average of 20% on your energy costs.

While most of us are aware by now of the dangers of buying inexpensive or counterfeit toner, few people realize just how great the cost savings of a higher quality toner can be – and that’s not all.

2. The better the toner, the better the image

Image quality is the litmus test for good toner, and the super-fine EA toner from Xerox passes with flying colors. The unique chemical process used in its creation results in smaller toner particles. Smaller particles result in finer lines, which yields a higher quality appearance in the final product.

In comparative cartridge tests on several different printer cartridges, the Buyers Lab Institute (BLI) found that Xerox cartridges delivered superior overall page yields, image quality and reliability performance compared to the remanufactured brand. Smaller toner particles also mean that it takes less toner to create copies and prints, resulting in less waste.

3. No warm up necessary-print instantly

Who hasn’t felt the frustration of hitting print on an important project and then finding the “Please wait while machine warms up” message flashing at you when you arrive at the printer? With EA toner, your printer is always ready to use. The heating process is almost instantaneous, which means no more down time while you wait for the printer. Thanks to EA toner from Xerox, the printer is always waiting for you, and not the other way around.

4. Make supplies replenishment automatic

Replacing your toner is another tedious task that slows down office productivity – and another task made more efficient by Xerox. Xerox Supplies Service actively monitors every printer in your fleet – regardless of brand – and notifies your preferred supplier automatically when it’s time to replace your toner or ink. It will also alert you when your device is in need of service.

These automatic alerts assure that your printing will never again be interrupted by something as easily avoidable as a supply replacement. Simple and secure, this service works with any brand of equipment, and best of all, it doesn’t even require a contract. The benefits to SMB owners has been significant. Take a look at this video to learn more.

5. An office without interrupted work or delays

As if all of that weren’t enough, there are also the simple benefits of the new Xerox toner cartridges being not only less expensive, but also easier to remove/install from your printer. While that may seem like the least of your concerns, it is assuredly a significant concern for the employees who handle that printer every day. Machines that are easier to use, with less wait time, make for happier employees and a more productive work environment. Another overlooked benefit? Cartridges that are easy to remove and replace mean fewer interruptions – and far fewer service calls down the line.

Ready to make the transition to efficient, high quality toner? Unsure how much toner is in your printer?  Let us help you locate an approved Xerox Supplies Service provider or find a sales location near you.